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Payslip Upload

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You can upload payslips to be collected and viewed by employees in Self-Serve in the Admin section of Verde HR. To upload a payslip, log on to the software. It will automatically open in Self-Serve on the My Holidays page; Click on Admin (see 1 on the screenshot below) in the Top Menu, then select Documents (see 2 on the screenshot below) from the side menu this will open a new menu below the top  menu, select Payslips (see 3  on the screenshot below) from that menu.

Upload Payslips

There are 2 ways to upload a payslip to an employee’s records.
If you have a small number of employees, follow these steps:
  • Click on the Select Documents tab (see 4 on the screenshot below)
  • Select the payslip you want to upload
  • Select the employee’s name from the Select Staff drop-down menu field (see 5 on the screenshot below)
  • Click the Save tab (see 6 on the screenshot below) to upload and save the payslip to the selected employee record
N.B You cannot delete any of the uploaded payslips records.
If you want to upload multiple payslips follow these steps:
You will need to save each employee’s payslip with their staff ID number as the first section of the file name separated from the file name by a dash sign (-). For example, if an employee’s ID number on the HR system is number 180, then you will save the payslip file on your computer as 180- payslip N.B If this format is not used, the upload system will not recognise which employee to assign the payslip against.
Realistically this will need be an automated routine saving payslip files from your payroll software.
  • Click on the Select Documents tab (see 4 on the screenshot below)
  • Select all payslips you want to upload by holding the Ctrl button on your keyboard and clicking on the files you want to upload.
  • Click the Save tab (see 6 on the screenshot below), to upload all payslips

Payslip Search

To find a payslip on the system, follow these steps:

  • Click on the dropdown List in Created For (see 5 on the screenshot below).
  • Select the employee who’s payslip you want to view
  • Select the date range of the list of payslips you want to view clicking on the calendar in the Start Date (see 7 on the screenshot below), and End Date (see 8 on the screenshot below) boxes and selecting the date range you want.
Alternatively, you can type the date in directly using the format dd/mm/yyyy, e.g. 16/06/2017
  • Click on the Find tab (see 9 on the screenshot below) to view their payslips
  • The uploaded uploaded  payslips will be listed at the bottom of the screen (see highlighted section 10  on the screenshot below)
If you want to check the content of a payslip click on Download (see 11  on the screenshot below), and you can either open the file on your screen or print a copy.
To clear the search and start again press Clear (see 11  on the screenshot below) .

Screen Shot

If you want to increase the size of this image, click on “Open image in new tab”. Or use “pinch” if viewing on a phone or tablet.

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